Indiana Statewide Independent Living Council (INSILC), was established by the Rehabilitation Act of 1973, as amended. INSILC is a 501c3 non-profit, governor-appointed council, independent and autonomous from the state, federally-required to be led by a majority of individuals with disabilities from all regions of Indiana with different backgrounds and experiences tasked with promoting the philosophy of Independent Living. INSILC believes people with disabilities should have the same civil rights, choices, options, and control over their lives as do people without disabilities.

INSILC PUBLIC MEETING

In an effort to reduce the risk of exposure and spread of COVID-19 (coronavirus) to Council Members/Staff & members of the public, INSILC public meetings will now be conducted virtually until further notice.

NOTE: CART & ASL Interpreters will be provided for these meetings. 

DATE:

Thursday – July 30, 2020

TIME:

10:00 a.m. (ET)

LOCATION: 

Zoom link: https://zoom.us/j/94457230951

IMPORTANT MEETING NOTE

INSILC has the great opportunity to have Reyma McCoy McDeid participate in this public meeting as a guest and moderator during the public comment portion of tomorrow’s meeting! If her name is familiar to you then it may be because last week Reyma was awarded the prestigious NCIL President’s Award, as well as the NCIL Advocacy Award for her region.  She won these awards for her work in addressing race and equity in Independent Living and will provide valuable insight to us all from the vantage point of prioritizing racially marginalized stakeholders in the Independent Living movement during our special public meeting. 

INSILC ZOOM ACCESSIBILITY GUIDANCE

Due to the pandemic and to limit the risk of exposure to COVID-19 for all our Council Members and members of the public, all INSILC public meetings are being conducted virtually via Zoom. To ensure an accessible meeting experience for members of the public, we will provide a virtual public meeting set-up as accessible as possible for as many people as possible. We are committed to conducting truly meaningful and accessible virtual public meetings and accommodating the needs of our peers. Please know that while we will be working diligently to do so, there may be times where we are limited by the Zoom platform and its capabilities. Therefore, we offer this Zoom Accessibility Guide for members of the public.

PREPARATION FOR ENSURING ACCESSIBLE VIEWING

For an optimal viewing experience, we recommend members of the public using a desktop computer or laptop with a webcam and strong internet connection. Use of a smartphone or iPad/tablet will also work but please know the same Zoom functions that are available on a computer or laptop may not be available on other devices.

IMPORTANT – Please be sure your computer, laptop or device is using the most updated version of Zoom.

To Update Zoom: https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version-) – includes information for Mac, Windows, Android, and iOS.

Be sure to restart your desktop computer, laptop or device after downloading/updating Zoom.

MEETING SET-UP & LOGISTICS

Just prior to the start of public meetings, the meeting host will assign Council Members, the INSILC Executive Director, invited meeting guests, and any captioners and interpreters as “panelists.” All other individuals or members of the public will automatically be assigned as meeting “attendees.” Meeting “attendees” or members of the public will only have the ability to view the public meeting, per Indiana Public Access law, with one exception, public comment.

Meeting “attendees” or members of the public will not have the ability to mute/unmute their audio settings or hide/unhide their video settings. These settings for meeting “attendees” or members of the public will be managed by the meeting host for public meetings.

All “panelists” will be displayed in gallery view for the public meeting.

ACCESSIBILITY FEATURES & VIEWING SUPPORT OPTIONS

CAPTIONING

Live captions will be available and provided for public meetings. Meeting “attendees” or members of the public can select show subtitle in the Zoom menu bar under Closed Caption or under more options, depending on their Zoom settings. Live captions are embedded in Zoom. Live captioning for the public meeting will also be streaming and available for meeting “attendees” or members of the public via StreamText. A StreamText URL will be posted in the Chat feature at the start of public meetings. One advantage to utilizing or viewing the meeting captions in StreamText is the individual user has the ability to adjust the settings of the captions and see a full screen of running captions where font size, color and contrast can all be adjusted. 

For additional captioning support and tips on accessing closed captions in Zoom: https://support.zoom.us/hc/en-us/articles/115003498783-Viewing-Closed-Captions

ASL INTERPRETERS

Sign Language Interpreters will be available and provided for public meetings. For meeting “attendees” or members of the public who need to follow the sign language interpreters, public meetings will be displayed in gallery view so interpreters will automatically be able to be seen as part of the gallery. For public meetings utilizing two or more interpreters, we recommend not pinning interpreters as they will be switching on and off with each other to interpret throughout the meeting. Pinning a single interpreter will prevent individuals from being able to see the other interpreter once they switch. Note – Meeting “attendees” or members of the public do have the ability to enlarge the window showing the interpreter to their preferred size for easy viewing.

For any individuals who still choose to pin interpreters, additional support and tips on pinning interpreters can be found here: https://support.zoom.us/hc/en-us/articles/201362743-Pin-Video

Q&A

The Q&A feature may not always be enabled during public meetings. Therefore, for meeting “attendees” or members of the public who wish to communicate/share questions when the Q&A is disabled, the Chat feature will be available at specific times during public meetings to do so. See more information about these opportunities in the Chat section of this guide.  

CHAT

The Chat feature will be enabled at specific times during public meetings. For meeting “attendees” or members of the public who wish to communicate and share technical issues with the Council, they will have the opportunity to type questions and/or comments in the chat box when the Chat feature is enabled at the very start of public meetings for accessibility-related purposes and for any public comment portion of public meetings. Otherwise, the Chat feature will be disabled during public meetings in order for the Council to conduct and get through its public business, as is federally-required.

ADDITIONAL ITEMS

To ensure accessibility through visibility of the interpreters and personal viewing preferences for meeting “attendees” or members of the public, screen sharing will typically not be utilized during public meetings.

All “panelists” will be asked to state their name prior to speaking during public meetings. Any meeting “attendees” or members of the public who share comments during any public comment portion of a public meeting will be asked to follow the same practice. This greatly enhances the accessibility of the public meetings and assists any captioners, interpreters, and others who require this type of support.

All public meetings will be recorded by the Council. All comments/questions shared in the Chat feature and Q&A feature are also saved/recorded by the Council.

MEETING ACCOMMODATIONS

For INSILC meetings and other INSILC-related event accommodation requests, please contact the INSILC Executive Director, Amber O’Haver, at 1-844-4INSILC ext. 700 or by email at aohaver@INSILC.org. Accommodation requests should be made at least five business days in advance to help to ensure availability of the accommodation.